Customer
Queue position, quote decisions, history, and loyalty in the customer's pocket.
One system runsthe whole shop.
The workshop, the parts room, the counter, the staff roster, and the owner’s numbers, for Philippine motorcycle shops. One system where there were five, and every figure on it opens the work that produced it.
₱0 during the controlled pilot. Per branch pricing starts only once MotoCoreHQ runs your day.
Recording approved scope, quality checks, parts usage, labour minutes, quote versions, photo evidence.
Service records
1,284 records · updated 10:52
Waiting
12+2 today
In progress
73 bays
Ready
6awaiting pickup
Collected
| Reference | Customer | Motorcycle | Status | Approved | Updated |
|---|---|---|---|---|---|
| SR-1024 | Ana Santos | Honda Click 160 | Pending review | ₱4,850 | 10:18 |
| MC-2026-0481 | Miguel Reyes | Yamaha NMAX | Inspecting | ₱2,120 | 10:52 |
| MC-2026-0476 | Jo Ramos | Suzuki Raider 150 | Ready for pickup | ₱6,400 | 09:41 |
| MC-2026-0470 | Cess Villamor | Honda TMX 125 | Awaiting approval | ₱1,980 | 09:22 |
| SR-1019 | Lito Bautista | Kawasaki Barako | Intake rejected | Not billed | 09:05 |
Verified branch intakeNo public registration
Approved work onlyScope enforced, not remembered
Offline never widens accessMoney stays confirmed by the server
Branch workspace, shown with sample data.
- role workspaces
55 role workspacesCustomer, manager, mechanic, cashier, owner
- record types
7171 record typesOne connected ledger, not seven spreadsheets
- verified intake paths
22 verified intake pathsToday's branch QR, or a manager at the counter
- through the pilot
₱0₱0 through the pilotPriced per branch only once it runs your day
See a whole shop day run on one record.
From the shutter going up to the bike rolling out: a customer, a mechanic, the counter, the roster, and the owner's numbers, drawn as fifteen sheets of the blueprint a shop already works from. Narrated, with captions on screen.
Read the narration
01Morning
Every morning, a shop like yours rolls up the shutter. The first bikes are already waiting. And the day starts the way it always has.
02A shop day, today
Most shops run on paper slips, chat threads, and memory. And it works. Until someone asks a question.
03The questions
Who approved this repair? Where did that part go? Who was actually on shift on Tuesday? Nobody wrote it down. Or three people wrote three different versions.
04One system
MotoCoreHQ puts the whole shop on one record. Intake, quotes, parts, cash, staff, and the owner's numbers.
05The customer
A customer scans the branch QR at the door and gets a queue number. The quote lands on their phone, and they approve it right there.
06The workshop
The manager accepts the job and assigns it. The mechanic works the checklist, shoots the evidence, and pulls parts straight from branch stock.
07The parts room
Every part lives on one ledger: scanned, reserved against a job, counted. Running low? A restock request becomes a purchase order, and stock moves between branches on record.
08The counter
At the counter, payment, loyalty points and the receipt happen in one step. And the bike rolls out, released.
09The team
Staff punch in with a code and a photo. Timesheets, leave, and the payroll export build themselves.
10Staff pay
Come payday, the hours are already there: worked, overtime, late, straight from the punches. A pay ladder sets each mechanic's class, the period closes, and the payable share exports as a payroll CSV. MotoCoreHQ prepares the numbers. Your payroll releases the pay.
11The owner
And the owner sees every branch on one dashboard, where every figure opens the job behind it.
12What owners ask
Then the questions every owner asks. Is today making money? Net sales, margin, and what is committed but not collected. Who is slipping? Quotes waiting, jobs past their ready by time, bikes not collected. Where is the money going? Expenses with budgets, and a trail of who did what.
13The return
And they come back. Reminders, a service due call list, loyalty points, and a booking for the next visit.
14Everything else
Purchase orders, branch transfers, engine builds with deposits, expenses, offline drafts, printable estimates, exports. It is all in there.
15Published terms
₱0 during the controlled pilot, then ₱2,490 per branch per month. Multi-branch is custom. Book a demo.
Most shops already have a system. It is paper, chat, and memory.
It works until someone asks, a week later, who approved this and where the part came from.
- BodyworkPhoto evidence, before and after
- The frame staysOne service record
- Chain and sprocketReserved from branch stock
- Front forksMeasured checklist values
- Brake discPart number, supplier, cost
- Engine workApproved scope only
The shop today
The shop on MotoCoreHQ
- 01A queue on a whiteboard
- One record per motorcycle, readable from the counter, the bay, and the owner's phone
- 02An approval in a chat thread
- A quote version the customer accepted line by line, stored against the job
- 03A stock count corrected next month
- A movement in the branch stock ledger, with the job it went into named
Four things stop being arguments in your shop.
Not features. The specific disputes that cost a service shop money, and the mechanism that ends each one.
Nobody bills for work the customer never agreed to
The customer approves line by line, and a correction writes a new version rather than overwriting the old one.
Work outside the approved scope stays blocked, not flagged.
Every figure on the dashboard opens the job behind it
Revenue, rankings, and exceptions all drill back to the service record that produced them.
Reconciles to the source job, down to a single line on a receipt.
Stock reconciles because there is only one ledger
Reservations, job usage, corrections, transfers, deliveries, and counter sales all write to the same place.
One ledger, six movement types, no second spreadsheet.
A dropped connection slows the shop, it never widens access
Enrolled devices keep checklists, labor, and diagnoses working through an outage, and surface conflicts for review.
Approvals, prices, payments, refunds, and release stay confirmed by the server.
Three stages, and two of them can stop the job.
The gates are not friction added on top. They are the reason the record can still be trusted a month later, when a customer asks who approved a ₱4,850 repair.
- 01Customer, then branch manager
Arrival is verified
The customer scans the QR issued for that branch on that service day, or a manager records an assisted intake at the counter.
No queue number until a manager accepts
- 02Mechanic, then customer
The mechanic records, the customer decides
Checklists, measured values, and photo evidence attach to the job. The customer approves or declines each line.
Unapproved lines cannot be worked or billed
- 03Cashier and branch manager
Payment, quality, and release settle together
The cashier collects, the manager passes quality control, inventory and loyalty post, and the motorcycle is handed back.
Nothing here can be completed from a device that is offline.
A shop runs on trust. Trust runs on records nobody had to remember to write.
A workspace for every role on the floor.
Each role sees what the next decision needs, while every handoff stays on the same record, inside the same branch.
Manager
Reviews first, then queue order, assignment, and release readiness.
Mechanic
One job at a time, with checks, photos, and parts kept in context.
Cashier
Balances, payment history, and a release the checklist has to clear first.
Owner
Branch comparisons that drill back to the records behind them.
Explore a product workspace
Customer portal
Clear updates without workshop jargon
Follow active service, answer a quote, review evidence, and come back to the full history from one portal built for a phone.
- Queue position and estimated inspection window
- Quote decisions taken one line at a time
- History, e-receipts, reminders, and loyalty
Customer portalmotocore.app/customer
MotoCoreHQ
Ana SantosVerified account
Decision needed
MC-2026-0481Honda Click 160Estimate ready
Review 3 recommended items before the workshop continues.
Estimate total₱4,850.00Review estimate
Service progress2 of 4
- Request accepted10:04 AM
- Inspection10:41 AM
- Your approvalWaiting for you
- Service and releaseNext
OverviewServicesGarageHistory
Representative product preview with sample data.
Everything a shop day needs, already in the product.
Running in the build today rather than sitting on a roadmap. A branch gets all of it on day one.
- Daily QR or assisted branch intake
- Manager review before the queue
- One job order, gate to release
- Quote versions kept, never overwritten
- Approved scope enforced, not advisory
- Checklists, diagnosis, photo evidence
- Parts catalog and branch stock ledger
- Transfers, counts, and purchase orders
- Counter sales, refunds, and receipts
- Loyalty ledger and confirmed redemption
- Attendance, shifts, leave, engine builds
- Owner figures that reconcile to the job
Offline on an enrolled branch device covers drafts, checklists, labour, and diagnosis. Approvals, prices, payments, refunds, loyalty redemption, and final release are always confirmed by the server. MotoCoreHQ is not an accounting or ERP replacement.
Free through the pilot, then per branch.
You pay once MotoCoreHQ runs your daily operations, not before.
Pilot
₱0
during the controlled pilot
One branch running the full service journey while workflows are validated.
- Daily QR and assisted intake
- Full workshop workflow with approvals
- Customer tracking, history, and receipts
- Enrolled offline branch devices
Branch
Recommended₱2,490
per branch / month
Everything a single shop needs to run daily operations without paper.
- Everything in Pilot
- Parts catalog, stock ledger, and reservations
- Loyalty ledger, earning, and redemption
- Owner intelligence with source reconciliation
Multi-branch
Custom
for shop networks
Shared customer identity and controlled operations across branches.
- Everything in Branch
- Stock transfers between branches
- Branch comparison reporting
- Device fleet enrollment and revocation
Introductory pricing in Philippine pesos. Final plans are confirmed after the pilot exit review.
Questions a shop owner actually asks.
What is motorcycle shop management software?
It connects motorcycle repair intake, job orders, mechanic work, estimates, parts, payments, customer updates, and reporting in one operating system. MotoCoreHQ keeps each decision tied to the same traceable service record.
Which motorcycle shops and teams can use MotoCoreHQ?
Shops running one branch, and networks growing into several. Each role gets its own workspace for customers, branch managers, mechanics, cashiers, and owners, and nobody sees information outside their scope.
Can it manage motorcycle parts inventory and counter sales?
Yes. Parts receipts, reservations, job usage, transfers, corrections, deliveries against a purchase order, and counter sales all update the same immutable branch inventory ledger.
How do customers approve estimates and track repairs?
Customers review itemized quote versions, approve or decline each added service, and follow queue and job updates from the mobile portal. Approved scope, evidence, receipts, and service history stay connected to their motorcycle.
How do new customers register?
New service requests start at a physical branch. Customers scan the branch QR issued for that day, or a manager records an assisted intake on an enrolled branch device. A manager still verifies arrival before anything enters the queue.
Does MotoCoreHQ support motorcycle service booking?
Yes. Shops configure booking against the capacity they actually have for engine builds, Dyno or ECU remap work, and preventive maintenance, including deposits, date changes, and closures.
What happens when the workshop connection drops?
Enrolled branch devices keep eligible checklists, labor entries, diagnoses, evidence, and assisted intake drafts until connectivity returns, and conflicts are surfaced for explicit review rather than merged silently. Approvals, prices, payments, refunds, loyalty redemption, and final release are always confirmed by the server.
Does MotoCoreHQ replace accounting software?
No. MotoCoreHQ manages motorcycle service operations, inventory movements, payments, receipts, and operational reporting, but it is not a full accounting or ERP replacement.
See it running on your shop's workflow.
Tell us about the shop and we will walk through verified intake, the workshop flow, quotes and approvals, and owner reporting. A working session, not a slide deck.
- One branch, running end to end
- No parallel paper records
- Reply within one business day
Pilot access is free while operations are validated with real branches.
